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How To Reply an Interview Email


Everyone has their own ways of handling the occasional interview request. Some people make a big show with pre-offer interviews, others do them “under the table,” and some just act like it never happened. But at the end of the day, all these strategies work – as long as you follow up with an email after your interview! This blog looks at how to reply to a confirmation email for a job interview, including what you should include in your email, what “don’ts” exist in this type of correspondence, and when it’s appropriate to cc someone else into the conversation.

How to Reply to the Company Email

If you received an email from the company inviting you to an interview, the best way to reply is to confirm your attendance. Here’s how:

  1. Log in to your account on the company website.
  2. Click on “My Interviews” in the top right corner of the screen.
  3. Look for the interview invitation that you received and click on it.
  4. On the confirmation page, enter your email address and click “Submit.”
  5. You will receive a confirmation email with further instructions.

How To Respond to Company Email in a Way that Gets You the Job

If you receive an email in your inbox from a company you are applying to for a job, the best way to respond is to confirm your attendance at their job interview. Confirmation emails can be difficult to not reply to, but it is important to remember that these are not requests for personal information. The following tips will help you respond respectfully and professionally.

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Examples of Replies That Don’t Get the Job

  1. Hi! Thank you for reaching out. I appreciate the offer and will definitely consider it. Regards,
  2. Thanks for considering me for the job. I appreciate the opportunity and will be happy to answer any questions you may have.
  3. Thank you for your email and I appreciate the offer, but I’m not interested at this time.
  4. Thank you for considering me for the job! It sounds like a great opportunity and I am really excited about it, but at this time I am not interested in pursuing it further.
  5. Thank you for your email and I really appreciate your offer, but at this time I am not interested in the job or in continuing our conversation about it. The 15 fastest growing jobs in India

Important Tips for Responding

If you get an email asking you to confirm your attendance at a job interview, there are a few things you should do in order to respond.

First, make sure you have actually received the email. Sometimes emails get sent to the wrong person, and if that’s the case, you won’t be able to reply.

Second, confirm that the interview is actually taking place. Sometimes employers will list an interview time that’s already past, or one that’s in the future. If you can’t find out more about the interview – like whether it’s in person or by phone – then confirming attendance is your best bet.

Finally, let the employer know if you are unable to attend for any reason. This could be due to a work conflict or illness. Just be as clear as possible about what happened and why it prevented you from attending. You don’t want to leave the employer feeling confused or frustrated.

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Final Note

When you receive a job interview confirmation email, follow these instructions to reply:

  1. Click the link in the email and open the attached PDF document. This will take you to the interview questions.
  2. Answer all of the questions, including the ones that are specific to you (e.g., your resume).
  3. Click the “Submit Your Answer” button at the bottom of the document. This will send your answer to the hiring company.
  4. After your answer is submitted, check your email again for a response from the company. If there is no response within a few hours, reach out to them via phone or email to ask about the status of your application.

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